Free template + filled example
Construction daily report template: a clear shift handover
Give the next crew a record they can use: what happened, what remains uncertain and what needs attention before work continues.
For supervisors, site engineers and construction managers preparing a daily site report.
How to use this template
Use this template to record one shift on one project. Add entries during the day, then check the figures and outstanding actions before issuing the report. Adapt the fields to your project's reporting requirements.
Start with the shift.
Name the project, area, date, reporting period and person preparing the report. State the cut-off so later events do not silently enter an earlier shift's record.
Record by work area.
Keep each quantity, photo and blocker with its location and activity. Separate work installed from work inspected or accepted. Mark missing information as unconfirmed.
Close with the handover.
Review actuals, identify unfinished work and confirm the owner and response time for each action. Keep the checked report with its supporting records.
Your blank template
Copy the fields into your notes, or download a file to keep with your project records.
Free to use. No account or email address required.
DAILY SITE REPORT Project: Report reference / revision: Date / shift / reporting cut-off: Area / work package: Prepared by / reviewed by: WORK COMPLETED Activity / location: Work recorded this shift: Quantity / unit / measurement source: Cumulative quantity, if checked: Inspection or acceptance status / reference: RESOURCES AND CONDITIONS Crew / trade / recorded person-hours / source: Equipment use: Observed conditions affecting work: Deliveries / material reference: BLOCKERS AND EVIDENCE Observation / time / location: Affected activity / current status: Photo IDs / captions: Drawing / revision / related record: NEXT SHIFT Planned work: Prerequisites or information still needed: ACTION | OWNER | RESPONSE TIME | STATUS [Action] | [Confirm owner] | [Agree time] | [Open] Unconfirmed information: Review completed by / time: Issue destination / version:
What belongs in each field?
- Project and shift
- Project, date, area, shift times, report reference and preparer.
- Work completed
- Activity or package, location and observed progress during this shift.
- Labour and plant
- Crew/trade, recorded person-hours and relevant equipment use; identify the source.
- Quantities
- Today's quantity, unit and measurement basis; show cumulative totals separately.
- Conditions and deliveries
- Observed conditions and material deliveries that affected the work.
- Blockers
- What was unavailable, where, when observed and the affected activity.
- Quality and other records
- Reference inspections and separate incident or permit records where relevant.
- Evidence
- Photo IDs, captions, drawing revisions and related record references.
- Next shift
- Planned work, prerequisites and unresolved decisions for the incoming team.
- Actions and review
- Action, confirmed owner, requested response time, status and reviewer.
See what a useful record looks like
Filled example: one day's cable-tray installation
Fictional project and figures, provided to show how the record fits together.
Before you issue it
- Do today's quantities exclude work already counted in earlier reports?
- Are recorded person-hours distinct from shift duration and headcount?
- Can another person find the location and evidence for every material blocker?
- Are estimates, unconfirmed facts and acceptance status labelled clearly?
- Has the reviewer checked the actions and the intended recipients?
Scope and sources
- A daily report records the observed position. It does not by itself establish a delay, payment entitlement or acceptance of the work.
- Use the project's separate procedures for inspections, permits and incident reporting. Do not wait for the daily report to raise an urgent issue.
This is our original working template informed by the linked workflow documentation. It is not a vendor form or a universal project reporting standard.
- Procore: Create Daily Construction Report Entries
Primary product documentation covering workforce, trade, location, hours, comments and attachments.
- Procore: Create Note Entries
Primary documentation for daily notes with locations, issue flags and supporting files.